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Last updated: July 10, 2019
1. Information We Collect
In most cases, we collect Personal Information directly from you. However, we may also obtain Personal Information about you from third parties or automatically when you interact with our Services.
If you do not provide Personal Information when requested, you may not be able to benefit from the Services if that information is necessary to provide such Services or if we are legally required to collect it.
Below is a description of the different types of Personal Information we process and the sources from which we obtain them:
- Clients. If you are a client of our firm, we collect your name, contact details, payment information and any other information you provide to us or we otherwise obtain from third parties (e.g., from public bodies, from the opposing party etc.) when providing legal services to you. The type of information we collect from our clients varies depending on the matter and may include information about our clients’ employees, customers, and vendors (e.g., name, contact details), communications with our client, information provided by our client, and any other information that may be relevant for the matter, including Personal Information about criminal offenses, if applicable.
- Forrest Firm business partners and vendors. We may receive contact details and payment information from business partners’ and vendors’ employees in furtherance of the relevant partner or vendor relationship.
- Newsletters and informational programs. As part of our value-added services, we are pleased to offer a wide selection of newsletters, and programs on topics of interest to our clients and others. If you sign up to receive our newsletters
focusing on key legal, regulatory, and industry trends, and our invitations to informational programs and networking events, we will ask you to provide your first and last name, company, email address and the practice areas and industries that you are interested in.
- Communications. If you choose to contact us for any purpose, we will collect your contact details, your name, and the content, date and time of your message, as well as our reply and any follow up action we take in relation to your inquiry.
- Other sources. We may receive Personal Information about you from other sources, including third parties that help us update, expand, and analyze our records, identify new customers, or prevent or detect fraud. We may also receive information about you from social media platforms, for example when you interact with us on those platforms or access our social media content. The information we may receive is governed by the privacy settings, policies, and/or procedures of the relevant social media platform, and we encourage you to review them.
2. Cookies and Similar Technologies
Most web browsers allow you to manage cookies through the browser settings. Be aware that, if you opt out from and do not agree to certain cookies, your experience on our Services may be diminished and some features may not work as intended depending on the cookie. To find out more about cookies, you can visit www.aboutcookies.org or www.allaboutcookies.org.
3. Use of Personal Information
We may use your Personal Information for the follow purposes:
- To provide legal services to our clients, including to advise clients on legal matters, represent them in the context of legal proceedings such as court proceedings, arbitration and settlement, and dealings with regulatory authorities; to file patent applications; to manage and collect information for potential or actual litigation proceedings, including e-Discovery; to conduct due diligence in the context of IPOs, mergers and acquisitions and other transactions; and to process payments and advance payments on behalf of our clients.
- For marketing purposes, including to send client alerts, newsletters and other communications to our clients and business contacts. We will send you communications that are relevant to you, based for example on the practice areas and industries you select when you subscribe to receive our communications. We may also use your Personal Information to assess the effectiveness of our events, promotional campaigns, and publications.
- To manage our business relationships with customers, clients, vendors and suppliers, business partners, cooperating law firms and other contractors, including processing invoices and sending service-related communications.
- To manage our Alumni network, including to maintain our Alumni website and provide users with a relevant experience, verify eligibility and operate the Alumni directory.
- For scheduling purposes, including to arrange for a personal meeting.
- To communicate with you, and respond to your inquiries.
- For other business purposes, such as to provide, operate and improve our products and services, perform data analyses, detect, prevent, and respond to actual or potential fraud, illegal activities, or intellectual property infringement, defend our legal rights, and comply with our legal obligations and internal policies.
4. Legal grounds for using Personal Information
If you are located in the European Economic Area, we only process your Personal Information when we can rely on a valid legal ground such as:
- Execution of a Contract. We need your Personal Information to provide you with our Services, including to provide legal services, to operate our website, to evaluate your job application or to otherwise respond to your queries.
- Compliance with a Legal obligation. We are required or allowed to collect and use your Personal Information, for example to detect fraud or to comply with our tax, accounting and anti-money laundering obligations.
- Legitimate interest. We or a third party, have a legitimate interest in processing your Personal Information. For example, we have a legitimate interest in using your Personal Information to conduct business analytics or to improve the safety, security and performance of our products and services. We only rely on our or a third party’s legitimate interests to process your Personal Information when these interests are not overridden by your rights and interests.
- Consent. You have consented to the use of your Personal Information, for example to send you newsletters or for the use of certain cookies.
5. Disclosure of Personal Information
We may disclose Personal Information about you as described below:
- With Forrest Firm affiliates, subsidiaries, offices and representatives around the world as needed to provide legal services.
- With third party contractors engaged by Forrest Firm in the course of business (e.g., accountants, insurance companies, banks, auditors, Forrest Firm’s network of professional experts, advisors and/or consultants engaged by Forrest Firm).
- With government agencies, regulators or courts, as required by applicable law and/or in the context of legal proceedings.
- As necessary to provide legal services to our clients, including opposing counsel.
- With event partners or co-sponsors.
- With vendors and service providers who perform services on our behalf, including dealers, distributors, marketing and research agencies, with whom Forrest Firm has a direct contractual relationship.
- If you gave us your permission, or if we believe doing so is required or appropriate to (i) comply with laws, law enforcement requests, and legal process, such as a court order or subpoena; (ii) respond to your requests; or (iii) protect your, our or others’ rights, property, or safety.
- In case of merger, sale, or other asset transfers. If we are involved in a merger, acquisition, financing, due diligence, reorganization, bankruptcy or liquidation where the business will not continue as a going concern, receivership, sale of Forrest Firm assets, or transition of our products or services to another firm, then your Personal Information may be transferred as part of such a transaction as permitted by law and/or contract.
6. Your Rights and Choices
Depending on applicable law, you may have some rights and choices with respect to your Personal Information. Those rights may be limited by local law requirements. You may exercise these rights by contacting us as specified below.
- Marketing. We allow you to opt out of future communications at any time by following the opt-out instructions contained in such communications.
- European privacy rights. If you are located in the European Economic Area, you may have the following rights to the extent provided by law:
- Request access to and receive information about the Personal Information we maintain about you, update and correct inaccuracies in your Personal Information, restrict or object to the processing of your Personal Information, have the information deleted, or exercise your right to data portability to easily transfer your Personal Information to another company.
- Lodge a complaint with a supervisory authority, including in your country of residence, place of work or where an incident took place.
- Withdraw any consent you previously provided to us regarding the processing of your Personal Information, at any time and free of charge. We will apply your preferences going forward and this will not affect the lawfulness of the processing before your consent withdrawal.
- California Privacy Rights. If you reside in California and have provided your Personal Information to us, you may request information once per calendar year about our disclosures of certain categories of Personal Information to third parties for their direct marketing purposes, if any. Such requests must be submitted to us in writing at the e-mail address indicated under How to Contact Us below.
- Children’s Information. We do not knowingly collect or store personally identifiable information about children under the age of 16, unless permitted by law. If we learn that we have collected personally identifiable information from a child under
age 16, we will delete that information from our database.
7. Links to Other Websites
We maintain administrative, technical and physical safeguards that are intended to appropriately protect Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. However, because no information system can be 100% secure, we cannot guarantee the absolute security of your information.
9. Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
To determine the appropriate retention period for your personal data, we will consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your it and whether we can achieve those purposes through other means, and the applicable legal requirements
In some circumstances we may anonymize your personal data so that it can no longer be associated with you, in which case it is no longer personal data.
Upon expiration of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.
10. Changes to This Policy
11. Contact Us
Attn: Privacy Officer, 3700 Glenwood Avenue, Suite 240, Raleigh, NC 27612